Last updated: February 2026
Last checked: March 2026

Unity Logistics Ltd (“we”, “us” or “the Company”) is committed to protecting the privacy and security of personal information in accordance with the UK GDPR and the Data Protection Act 2018. This Privacy Policy explains how we collect, use, share, and safeguard personal data for both our employees and clients, as well as visitors to our website.

Who we are:

Company Name: Unity Logistics Ltd
Address: 62 Market Street, Eckington, Sheffield, S21 4JH, UK

What personal data we collect:

We collect data directly from you (e.g., forms, email, phone), from third-party service providers, or we may also collect limited personal information from information sources which are in the public domain or from contacting your business directly.

For clients / website users this is primarily:

• Name, contact details (e.g. email, phone, postal address)
• Payment information (for services)
• Business details (e.g. company name, position)
• Website activity (e.g. IP address, cookies, browsing history)
• Marketing preferences (if opted-in)

For employees this is primarily:

• Name, address, email, phone number
• Payroll and bank details
• Emergency contact information
• Health information (e.g., for sick leave monitoring)
• Criminal record information (where required for employment suitability)
• Equality monitoring information (ethnic origin, gender)

How we use personal data:

We only process personal data for core business purposes. The table below outlines the main ways we use personal information and the legal basis for doing so:

Data Category	Purpose	Legal Basis
Employee payroll and benefits	Payment, HR administration, and statutory reporting	Contract
Employee records (including recruitment, performance, training, disciplinary matters)	Employment compliance, development, statutory obligations	Legal obligation / Legitimate interest
Client data	Service delivery, invoicing, communications	Contract
Marketing emails / newsletters	Promotions and offers	Consent
Website analytics	Improve site experience, track trends, and prevent fraud	Legitimate interest
Health & safety monitoring	Staff wellbeing, risk management, and compliance with health and safety regulations	Legal obligation / Legitimate interest
IT systems access & email monitoring	Protect company systems, ensure security, and monitor compliance	Legitimate interest
Legal claims / dispute management	Handling complaints, disputes, or legal proceedings	Legal obligation / Legitimate interest

Note: We will only use personal data for the purposes outlined above, and we do not use it for unrelated purposes without further consent or legal justification.

Data sharing and disclosure:

We do not sell or rent personal data. We may share personal information with:

• Service providers assisting with business operations (e.g., cloud software, payment processors, shipping carriers)
• Legal authorities or regulators, if required by law or to protect our rights
• Other third parties only with consent or as described above

All third parties processing data on our behalf are required to comply with UK GDPR.

Data security:

We implement reasonable technical and organisational measures to protect personal data, including:

• Password-protected devices and accounts
• Encryption where applicable
• Limiting access to authorised staff only
• Secure storage of records electronically

Whilst we take reasonable measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction, no method of transmission over the internet or electronic storage is 100% secure and so we cannot guarantee absolute security.

Data transfers:

Some of our services and systems, including third-party logistics software, may store or process personal data on servers located outside the UK or European Economic Area (EEA).

Where this occurs, we ensure that appropriate safeguards are in place to protect your personal data, such as Standard Contractual Clauses approved by the UK Information Commissioner’s Office (ICO) or equivalent safeguards provided by the service provider.

By using our services, you consent to the transfer of your personal data in accordance with this Privacy Policy.

Employee responsibility: Staff working remotely must ensure devices are secure, passwords are used, and confidential information is not accessible to unauthorised persons. Breaches may result in disciplinary action.

Data Retention:

Website and marketing data are retained only as long as necessary for their purpose

Cookies and website tracking

Our website uses cookies and similar technologies to improve your browsing experience and help us understand how the site is used.

Employee records are kept for at least six years after employment ends or in line with statutory retention requirements

Client records are retained for the duration of the business relationship and for at least seven years for tax and accounting purposes

Cookies may be used to:

• Remember your preferences and login details to make site navigation easier
• Recognise repeat visitors and analyse website performance
• Help us prevent fraud and enhance security

Cookies do not contain personal information unless you provide it directly (e.g., by submitting a form). You can choose to disable cookies in your browser; however, some features of the site may not function properly if cookies are blocked.

We may also use cookies to deliver marketing content to users who have opted in. You can withdraw consent for marketing cookies at any time by adjusting your browser settings or following opt-out links in our communications.

Weblinks

Our website or communications may contain links to third-party sites. We are not responsible for their content or privacy practices. Please review their privacy policies when visiting these sites.

Your rights – you have the right to:

• Access your personal data
• Correct inaccuracies
• Request deletion or restriction of processing
• Object to processing (including marketing)
• Request data portability
• Express any concern you have about our use of your data
• Withdraw your consent at any time (for processing based on consent

To exercise these rights, please contact our Data Protection Officer us using the contact information provided below and we will respond within one month, in line with UK GDPR requirements.

If you are not satisfied with our response, you may contact the Information Commissioner’s Office (ICO): https://ico.org.uk.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page, and the “Last Updated” date will be revised accordingly. We encourage you to review this Privacy Policy periodically for any updates.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us using the form below.